Your privacy is our priority. This policy explains how we collect, use, and protect your information.
Last updated: July 19, 2025
Introduction
Welcome to Klen AI, Inc. ("we," "us," "our," or "Klen AI"). We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, process, and disclose your information when you use our AI-powered recruiting platform and related services.
Our platform leverages artificial intelligence to help companies find and hire top talent more efficiently. We understand that trust is essential in the recruiting industry, and we are committed to earning and maintaining your trust through transparent data practices.
Company Information
Legal Entity
Klen AI, Inc.
Business Address
169 Madison Ave #15667 New York, NY 10016 United States
Communication history between recruiters and candidates
AI-Generated Content
AI-generated candidate summaries and insights
Automated interview transcripts and analysis
AI-powered recommendations and matching scores
Voice assistant interactions and logs
Usage Data
Platform usage patterns and analytics
Feature utilization and performance metrics
Error logs and diagnostic information
API usage and integration data
Google Workspace API Data Usage
Authentication & OAuth
We use Google OAuth 2.0 for secure authentication. When you sign in with Google, we access basic profile information including your name, email address, and profile picture.
Gmail API Integration
Our platform integrates with Gmail to enable direct candidate communication and streamline recruiting workflows:
Send emails: Send recruiting emails, interview invitations, and follow-ups directly from our platform
Email templates: Create and manage recruiting email templates
Delivery tracking: Monitor email delivery status and engagement
Thread management: Organize and track candidate communication threads
AI-assisted composition: AI assistants can help draft and personalize recruiting emails
Gmail.send Scope Usage
Important: We only send emails on your behalf when you explicitly initiate the action. We do not read, store, or access your existing Gmail messages.
• Email data is used SOLELY to provide the requested email functionality within our application
• We explicitly affirm that Gmail data is NOT used to develop, improve, or train generalized/non-personalized AI and/or ML models
• NO Gmail user data is transferred to third-party AI services for training purposes
• Email data referenced by AI components is used strictly for responding to your immediate request and is not retained for AI model training
Google Calendar API Integration
Our AI voice assistants integrate with Google Calendar to streamline interview scheduling and availability management:
Availability checking: AI assistants can reference your calendar to check availability for interviews
Interview scheduling: Automatically schedule interviews when requested by candidates or recruiters
Meeting creation: Create calendar events with interview details, attendees, and meeting links
Conflict detection: Identify and avoid scheduling conflicts
Automated reminders: Set up calendar reminders for upcoming interviews
Calendar Data Usage Limitations
• Calendar data is used SOLELY to provide the requested calendar functionality within our application
• We explicitly affirm that Google Calendar data is NOT used to develop, improve, or train generalized/non-personalized AI and/or ML models
• NO Google user data is transferred to third-party AI services for training purposes
• Calendar data referenced by AI components is used strictly for responding to your immediate request and is not retained for AI model training
• We only access calendar data necessary for scheduling interviews and checking availability
• We do not access or store personal calendar events unrelated to recruiting activities
Google API Data Protection & User Control
• All Google API data is encrypted in transit and at rest
• We adhere to Google's API Services User Data Policy
• You can revoke Google API access at any time through your Google Account settings or through our application
• We do not share Google API data with third parties except as necessary for core recruiting functions
• Google API data is accessed on-demand and retained only as long as necessary for the services you've requested
• We maintain only the minimum necessary data to provide our services
• No Google Workspace API data is used for developing, improving, or training generalized AI/ML models
How We Use Your Information
Core Platform Services
Provide AI-powered recruiting tools and candidate matching
Process and analyze resumes and candidate profiles
Generate AI insights and recommendations
Facilitate communication between recruiters and candidates
Schedule and manage interviews through voice assistants
AI Model Training and Improvement
Improve AI matching algorithms and recommendations
Enhance voice assistant capabilities and responses
Develop better candidate assessment tools
Optimize platform performance and user experience
Communication and Support
Send platform updates and feature announcements
Provide customer support and technical assistance
Respond to inquiries and feedback
Send important account and security notifications
Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:
With Your Consent
We may share your information when you explicitly consent to such sharing, such as when connecting with potential employers or sharing candidate profiles.
Service Providers
We work with trusted third-party service providers who assist us in delivering our services, including cloud hosting, AI model providers, and analytics services. These providers are bound by strict confidentiality agreements.
Legal Requirements
We may disclose your information if required by law, regulation, or legal process, or to protect the rights, safety, or security of our users or the public.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, subject to the same privacy protections.
Data Security
We implement industry-standard security measures to protect your information:
Technical Safeguards
• End-to-end encryption for data transmission
• AES-256 encryption for data at rest
• Multi-factor authentication
• Regular security audits and penetration testing
Operational Safeguards
• Role-based access controls
• Employee privacy training
• Secure development practices
• 24/7 monitoring and incident response
Your Rights and Choices
You have the following rights regarding your personal information:
Access and Portability
Request access to your personal information and receive a copy in a portable format.
Rectification
Request correction of inaccurate or incomplete personal information.
Deletion
Request deletion of your personal information, subject to certain exceptions.
Restriction
Request restriction of processing of your personal information in certain circumstances.
Objection
Object to the processing of your personal information for certain purposes.
Withdraw Consent
Withdraw your consent to processing where we rely on consent as the legal basis.
To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:
EU-US Data Privacy Framework compliance
Standard Contractual Clauses (SCCs) with service providers
Adequacy decisions from relevant data protection authorities
Additional security measures for cross-border transfers
Data Retention
We retain your information only as long as necessary to provide our services and fulfill the purposes outlined in this policy:
Account informationUntil account deletion
Recruiting data7 years after completion
AI-generated insights3 years or until deletion request
Usage analytics2 years (anonymized)
Google API dataUntil service discontinuation
Children's Privacy
Our platform is designed for professional recruiting purposes and is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. For significant changes, we may also provide additional notice, such as sending an email notification.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Klen AI, Inc. 169 Madison Ave #15667 New York, NY 10016 United States
For data protection inquiries specifically related to GDPR or other privacy regulations, please include "Privacy Request" in your email subject line to ensure prompt handling.